How Does Auto-Rostering Manage Academic Year Transitions and What Steps Do Schools Need to Follow?
Auto-rostering provides a seamless way for schools to manage transitions between academic years. It ensures that students are promoted to the next grade level and new students are added without the need for manual updates. Below, we outline how this process works and what steps schools need to follow to ensure everything runs smoothly.
Overview of Clever Auto-Rostering
Auto-rostering allows school districts to integrate their student, teacher, and class data directly with ExploreLearning. This system manages updates automatically, eliminating the need for manual promotions or roster updates at the end of each academic year. Once the rostering integration is complete, all updates—including student promotions, new enrollments, and changes to classes—are handled through the district’s rostering process.
Steps to Ensure Successful Grade Transitions
To ensure all student rosters are correctly updated for the new school year, follow these guidelines:
Complete Rostering Integration: Ensure that the rostering integration is fully set up by your IT team. This includes verifying that all schools within the district are properly mapped for data sharing.
Share Data Correctly Through Clever: Your IT team must confirm that all relevant student data—including new students—is included in the data shared with ExploreLearning. If new students are not appearing, it typically indicates that their data has not been shared correctly.
Allow Time for Updates: Once roster data has been shared and the integration is active, rosters will typically update automatically after a synchronization period. Confirm the sync schedule with your district to know when updates take effect.
Benefits of Auto-Rostering
By implementing auto-rostering, schools can:
Eliminate Manual Work: There is no need to manually promote students to the next grade level or edit individual accounts.
Ensure Data Accuracy: Automated updates reduce the potential for errors in roster changes.
Simplify Onboarding: Existing students can link their accounts during their first login through Clever, and new accounts are automatically created based on the shared data.
Final Notes
For any further assistance in setting up or troubleshooting rostering, contact ExploreLearning Support or consult with your district’s IT team to ensure proper data sharing and mapping processes are followed.
By following these steps and leveraging the benefits of auto-rostering, schools can ensure a smooth transition into each academic year while reducing manual workload and ensuring data integrity.